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How To Create The Perfect Meeting Room

How To Create The Perfect Meeting Room

For many office workers, they spend a lot of their workday in a meeting. This is especially true for managers and executives that can spend as much as half their day in meetings. With this knowledge in mind, it’s important to have an efficiently designed meeting room. Not only for your employees but for any visitors or clients that walk through the door. A well-designed meeting room can leave a strong impression on clients and boost productivity within the workplace. But what should be in your meeting room exactly? How many chairs should be there? And what about screens?

These are all very good questions that our experts would be happy to answer for you! Adept Office is the office furniture specialists that know all the ins and outs of a well-designed meeting room. From furniture to colours and more, this blog will help you with yours. Keep reading below and find out how to create the perfect meeting room.

  • Consider Your Employees & Clients’ Needs
    Having visitors coming into the office means you need to create a space that is welcoming and comfortable. Not only for them but for your employees too. So, think about how many people you would usually have in a meeting. Once you have a rough estimate of how many people are in one meeting, you can then start designing the area. You want to ensure that everyone has enough elbow room on the table, as well as enough space to get up and walk around. Consider spacing out chairs so there is enough space between people, and having organised office furniture. This ensures that there is enough room for people to move and enough space for them to feel comfortable.
  • Choose a Table Configuration
    Once you have estimated the amount of space you need in your room, it’s time to choose a table. It’s important to choose a style that will best suit your space and taste. If your office has large meetings then it’s best to look at boardroom tables, such as our UR boardroom table. It comes in several configurations and can seat over 16 people. If you want something smaller or more unique then consider a U shaped table. These tables allow everyone to see each other and engage during the meeting.
  • Add Comfortable and Functional Furniture
    For your meeting room, you want to choose versatile furniture that can work for both formal meetings and casual gatherings. This way there’s no need to double up on furniture or change anything when there is an important meeting. You can choose to have your furniture coloured or block-coloured depending on the rest of the room. Changing up the colours of your furniture it’s an easy way to add some light into the room, without being too overboard. More importantly, you want to choose comfortable furniture. Consider getting ergonomic chairs, as they will feel comfortable for hours and support your employees during the meeting.
  • Keep the Design Simple
    Lastly, one of the most important aspects of a meeting room is the design. You want the design to be kept simple, so clients and employees are distracted during the meeting. As mentioned on the previous point, you can change up colours to bring light into the room. And of course, make it more casual when it needs to be. But it’s important to not go overboard. You can’t have green office chairs, a yellow boardroom table and black walls. It just doesn’t work! So, keep the design and colours simple in the room. If you’re going to have a splash of colour somewhere than make sure no other colours clash with it, or it will be a distraction for your guests.

Designing your meeting room is a difficult task. But, with our tips and suggestions, it’ll be a lot easier! You’ll be able to create a safe and comfortable space where employees and clients collaborate. Now, if you need help with office furniture for your meeting room then we can help! From boardroom tables to storage cabinets, office chairs and more, we have everything you need to fill out your space. To design the ultimate meeting room, give us a call on (03) 9484 0766 or email us at info@adeptoffice.com.au.